DIGIDOC ECS - E-contracts solution provides to proficiently carry out all the contracts/agreements with your vendors and businesses outside your organization electronically with legally sustainable digital signatures as per ISO 14533-1 standards. Just by using DIGIDOC ECS-E-contracts solution, your business can completely eliminate the need of physical documents, office supplies, e-mails, manual approvals, insane high commuting costs and redundant use of human resource- all this with a legal security insurance.
Our ECS-Document workflow management solution offers unlimited users logins without any additional charges. It does not limit the numbers of users/departments access. This feature is for the ease of the organizations so that they can create and manage as many users as they want.
Our solution offer a complete control over the user access permissions. Organizations/businesses can decide the access level granted to a particular user login against any document such as view only, edit, download/upload and delete etc.
Our solution enables the users to search the approved/in process/rejected contracts available in the contract repository in multiple ways, by using the file name, or OCR (optical character reader) i.e, searching the contents of the file
Our ECS-Document workflow management solution can be conveniently and effectively integrated with the existing ERP of your organization/business to achieve even higher efficiency levels.
Overtime, these documents (contracts, letters, project documentation etc) can reach to humongous volumes and consumes expensive storage space. Manually searching the relevant document is an even bigger challenge as it can consume an extraordinary amount of man time. DAS-Digital archiving solution can converts all correspondence, contracts, printed office documents, fax, letters etc into digital documents into MRC-compressed, searchable PDFs/jpg files. It is extremely appropriate for long-term archiving; the files are small in size with high visual quality. The converted documents are easily readable on different electronic devices, easily accessible from remote locations.
DIGIDOC empowers you to take control of your documents, streamline your workflow, and boost overall productivity. Say goodbye to the chaos of scattered files and welcome a new era of efficiency.
This feature simplifies usage for administrators and end users and at the same time ensures enhanced security for the organizations. Administrators can enjoy centralized user and rights management.
In order to make suggestions to the peers/colleagues or to track issues for follow-up, the users of ECS can add comments on the document in process, just like MS-word.
Our ECS-E-Contracts solution gives you the freedom to develop your own templates for each contract/agreement catering to the specific needs of your organization. We do not limit the number of templates so you can create/edit unlimited number of templates as and when needed. This feature enables the businesses to effectively manage the changing requirements over a certain period of time
This is another key feature for enhanced accountability and safety of the end to end process. Digital Signatures are unique and are under the sole control of the person signing it. Hence, digital signatures are capable of identifying the signatory person. In ECS-E-Contracts solution SSL based digital signatures are attached to the electronic contract/ document. Any subsequent changes in the digital signature are detectable and logged. All these aspects make this feature legally acceptable and also fulfill the requirements of ISO 14533-1.
Our ECS-E-contract solution offers complete track history and details. Users can review the current status of the initiated request/process whether the same is pending/approved/rejected and can even identify the individual who needs to review the same for further processing. The complete tracking is offered even after the successful completion of the contract/agreement. This feature ensures accountability and enhanced visibility for all concerned.