Document archiving solution is an inevitable tool to help businesses/organizations save logistics costs, optimize the human resource efficiency, and substantially speed up business processes by converting physical business documents into digital records that can be electronically archived, proficiently managed, and easily accessed. Documentation is an unavoidable part of any business/organization. Overtime, these documents (contracts, letters, project documentation etc) can reach to humongous volumes and consumes expensive storage space. Manually searching the relevant document is an even bigger challenge as it can consume an extraordinary amount of man time. DAS-Digital archiving solution can converts all correspondence, contracts, printed office documents, fax, letters etc into digital documents into MRC-compressed, searchable PDFs/jpg files. It is extremely appropriate for long-term archiving; the files are small in size with high visual quality. The converted documents are easily readable on different electronic devices, easily accessible from remote locations.
In addition to saving logistics cost and human resource optimization, our DAS-Digital Archiving Solution also has the following key features:
DIGIDOC offers unlimited users logins without any additional charges. It does not limit the numbers of users/departments access. This feature is for the ease of the organizations so that they can create and manage as many users as they want.
Our solution offer a complete control over the user access permissions. Organizations/businesses can decide the access level granted to a particular user login against any document such as view only, edit, download/upload and delete etc.
With our solution, user can add and print barcodes on the archived document. This barcode can be unique and are easily readable by any barcode reading machine. This is an extremely useful feature to help fetch the document quickly.
This feature simplifies usage for administrators and end users and at the same time ensures enhanced security for the organizations. Administrators can enjoy centralized user and rights management.
Our archiving solution can be conveniently and effectively integrated with the existing ERP of your organization/business to achieve even higher efficiency levels.
Our flexible solution allows you to digitally archive your documents in your preferred file type. You can save your files as PDF, Jpg etc.
User can conveniently convert the digitally archived documents in other editable formats like jpg, png, XLSX, Word or PPT.
DAS-Document archiving solution can be integrated with the scanners enabling users to carry out bulk scanning activities. This ensures ease, convenience and reduced processing time.
A user will have the option of in-app document viewer in which any document can be reviewed within the app without the need to download the same
Our solution enables the user to perform multiple searches at one time which makes the search process extremely convenient and efficient. Also, users can search the archived documents in multiple ways, by using the file name, bar code or OCR (optical character reader) i.e, searching the contents of the file. What more you can ask for if you can search a document even with the key word written in it.
User can add annotations on any digitally archived document (PDF files). PDF are usually not intended to be an editable file type and requires additional software for any changes in it. However, using our archiving solution a user can add any extra text, graphics, or objects to a PDF document. By using this option, any important information, caution, reminder etc can be added to a particular document which will keep other users in the organization more informed and updated. By adding a specific text, the documents also become more accessible during searches.